document management

Document Scanning Services

Omni provides a complete range of document scanning services in Los Angeles & Southern California, and Sacramento & Northern California, including the following services:

  • Paper Scanning
  • Large Format Document Scanning
  • Microfilm Scanning
  • Data Entry Services

Document Scanning

Our document scanning process looks like this:

  • Our courier brings your boxes to our production facility
  • The boxes are labeled and inventoried
  • The documents are prepared for scanning
  • The documents are scanned
  • The images are inspected for quality
  • The images are indexed
  • The indexes are inspected for quality
  • The images and indexes are formatted for import into the selected document management system
  • The images and indexes are copied onto the deliverable media (CD / DVD / hard drive / sFTP)

Large Format Document Scanning

Omni provides high-quality conversion of your maps, drawings, blueprints, plan sets, etc. to digital format. Our document imaging services will have your hard copy (hardfile) documentation transferred to an electronic format quickly and conveniently, improving information accessibility and enhancing your disaster recovery plan.

For more information, please call us at 916-927-5254

Microfilm Scanning

Omni scans microfilm rolls and microfiche (both 16MM and 35MM), including engineering type aperture cards, to an electronic format (commonly jpg, tif, and pdf).

For more information, please call us at 916-927-5254

Data Capture & OCR

Scanning is only half the battle. The most important part about capturing images is your ability to find, retrieve and use them later. By integrating barcode technology, Omni is able to automate the process therefore saving the customer money. Methodology: Omni utilizes a KFI (Key From Image) process in conjunction with barcodes

  • At preparation, a barcode is inserted at the start of each new record
  • At imaging, the scanners read these barcodes and separate the documents into files (as multi-page TIFFs)
  • Our customized software locates the first page (or barcode) of each multi-page TIFF
  • The operator keys pertinent data from the beginning of each file
  • This data carries throughout the multi-page TIFF, in essence labeling each chronological page as the above data
We also provide highly accurate OCR processes to convert digital images to searchable text. This process allows users to easily search a large collection of documents and/or convert paper documents to digital spreadsheets or digital office documents.

Online Document Storage

Secure online document storage provided by SoftFile is a popular and viable alternative to CD, DVD, or local disk storage and retrieval. Web document management services from SoftFile include all the requisite management, infrastructure and support for a cost-effective web imaging system.

SoftFile scans your documents at our production facility and loads the images onto our secure web server. Users access the web server using the internet browser on their desktop. Users can institute a search and then retrieve their web images using indices and classifications that they have selected based upon the specific requirements of their application. Users can then view, print, or email their digital documents depending on their user privileges and system design.

Did You Know?

Omni has successfully completed more than 1,000 document scanning projects for large corporations, government agencies and private companies. Let us put our experience to work for you.

 

 
 
 
 
document management